Careers at Coforma

Coforma, LLC ("Company", “we”, or “us”) are committed to protecting and respecting your privacy. This Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes.

For the purpose of the General Data Protection Regulation (“GDPR”) the Data Controller is Coforma.

We use Pinpoint, an online software product provided by The Infuse Group Ltd (t/a Pinpoint Software), to assist with our recruitment process. We use Pinpoint to process personal information as a data processor on our behalf. Pinpoint is only entitled to process your personal data in accordance with our instructions

Where you apply for an opportunity posted by us, these Privacy Notice provisions will apply to our processing of your personal information, in addition to our other Privacy Notice which is available on our website.

Your Personal Information

Information we collect from you

We collect and process some or all of the following types of information from you:

Information that you provide when you apply for a role, which includes information provided through an online application, via email, in person, and/or by any other method.
In particular, we process personal details such as name, email address, address, date of birth, qualifications, experience and any information relating to your employment history, skills and experience that you provide to us.
If you contact us, we may keep a record of that correspondence.
Details of your visits to our careers website including, but not limited to, traffic data, location data and other communication data, the site that referred you to our careers website and the resources that you access.

Information we collect from other sources

Pinpoint provides us with the ability to link the data you provide to us with other publicly available information about you that you have published on the Internet, which may include sources such as LinkedIn and other social media profiles and platforms.

Pinpoint’s technology enables us to search various databases which may include your personal data to find possible candidates to fill our job openings. In the instances where we find you in this way, we will obtain your personal data from these sources.

How We Use Your Information

Lawful basis for processing

We rely on legitimate interest as the lawful basis on which we collect and use your personal data. Our legitimate interests are the recruitment of staff for our business.

Purposes of processing

We use information held about you in the following ways:

To consider your application in regard to a role for which you have applied;
To consider your application in regard to other roles;
To communicate with you in regard to the recruitment process;
To enhance any information that we receive from you with information obtained from third party data providers;
To find appropriate candidates to fill our job openings; and
To help Pinpoint improve their services.

Automated profiling

We may leverage Pinpoint’s technology to parse and/or summarize information from resumes and profiles based on specific criteria we have identified, but any decision in regard to who we will engage to interview and fill the job opening will be made by our hiring team.

How We Store Your Personal Data

Security

We take appropriate measures to ensure that all personal data is kept secure including security measures to prevent personal data from being accidentally lost, used, or accessed in any unauthorized way. We limit access to your personal data to those who have a genuine business need to view it. Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted through any online means; therefore, any transmission remains at your own risk.

Where we store your personal data

The data that we collect from you and process using Pinpoint’s Services will be transferred to and stored at one of several datacenter locations in Amsterdam (Netherlands) and may be synchronized to one of several datacenter locations in London (United Kingdom) for backup and redundancy purposes. By submitting your personal data, you agree to this transfer, storing or processing.

How long we keep your personal data

We retain all candidate data for a period of 120 months from the time of application. Your personal information will be deleted in one of the following occurrences:

Deletion of your personal information by you via the Manage Your Data tool; or
Receipt of a written request from you to us.

Your Rights

Under the General Data Protection Regulation you have a number of important rights. In summary, those include rights to:

Access to your personal data and certain other supplementary information that this Privacy Notice is already designed to address;
Require us to correct any mistakes in your information which we hold;
Request the erasure of personal data concerning you in certain situations;
Request access to the personal data concerning you which you have provided to us in a structured, commonly used, and machine-readable format, and have the right to transmit those data to a third party in certain situations;
Object at any time to processing of personal data concerning you for direct marketing;
Object to decisions being taken by automated means which produce legal effects concerning you or that similarly may significantly affect you;
Object in certain other situations to our continued processing of your personal data;
Otherwise restrict our processing of your personal data in certain circumstances; and
Claim compensation for damages caused by our breach of any data protection law.

If you would like to exercise any of those rights, please either:

Utilize the provided Manage Your Data tool; or
Contact us using our contact details below and ensure we have enough information to identify you, prove and confirm your identity, and address and confirm what information your request relates to.

How to Contact Us

We hope that we can resolve any questions or concerns you raise about the use of your information.

The General Data Protection Regulation also gives you the right to lodge a complaint with a supervisory authority, in particular in the European Union state or European Economic Area where you work, normally live, or where any alleged infringement of data protection laws occurred.

To ask questions or comment about this privacy policy and our privacy practices, contact us at legal@coforma.io.